Maintenance Coordinator

We are seeking a detail and safety-oriented Maintenance Coordinator to join our amazing Maintenance department at Wilcox + Flegel! This role is crucial in ensuring the smooth operation of our facilities and equipment by managing our inventory and collaborating with internal teams and external vendors. If you have a strong attention to detail, excellent organizational skills, and a passion for maintaining a safe and efficient work environment, we would love to hear from you. Join us at Wilcox + Flegel and be part of a dynamic team dedicated to excellence.

Monday - Friday day shift!

Company Mission

To create lasting partnerships with our customers, our employees, and the communities we serve.

Vision

We make distribution effortless.

Our Core Values

• Positively Impacting Others Create positive energy using empathy and kindness

• Adapt to Change Embrace, encourage and excel in a changing environment

• Team Environment Create synergy with common purpose and commitment

• Honest Communication Communicate to build trust and mutual respect

• Safe and Strong Work Ethic Consistently producing high quality work in a safe manner

Overall Essential Performance and Behavorial Expectations:

In the performance of each persons respective job responsibilities and duties, all Wilcox and Flegel Team Members are expected to meet the following as well:

• Consistently act in accordance with and model our Core Values.

• Performs all duties in a safe manner at all times.

• Perform consistent quality work within deadlines with or without direct supervision.

• Interact professionally with other Wilcox and Flegel Team Members, customers and suppliers.

• Work effectively individually and as a team contributor on all assignments.

• Work under pressure and be able to effectively manage stress as needed.

• Be accountable for behavior and achieving or exceeding results.

• Work independently while understanding the importance and necessity of clearly communicating and coordinating work efforts with other Wilcox and Flegel Team Members and organizations.

• Meet required attendance and punctuality standards established for the position.

• Bring your best each day in the performance of responsibilities and duties.

• Cooperatively and effectively perform other duties as may be assigned.

Position Summary:

This person is a key Team Member to the Maintenance and Environmental Services Team. The primary responsibility of this position is to help the Maintenance Technicians keep our facilities and assets in top performing condition, minimize downtime and help drive excellence in customer service and distribution by ensuring right parts for the right assets at the right time and in the right amounts. This person will ensure that our Team Members are spending more time on task, and less time preparing for the next job. This person will also be working in the field in a maintenance and cardlock role when needed. Responsible to consistently role model our Core Values.

Essential Position Functions and Responsibilities:

• Works with Maintenance Technicians on bidding, purchasing job lot quantities, and preparing jobs before assigned date.

• Works with CMMS software to keep detailed, accurate and complete running inventory on stocked and non-stocked parts needed to service and maintain our assets in great condition.

• Works with CMMS to prepare task groups, and preventative maintenance materials and tools for upcoming Work Orders.

• Exercises good judgment and stewardship of financial resources in purchasing of parts for the maintenance of company equipment.

• Stocks and manages inventory parts in proper location so easily locatable by the Maintenance Technicians when needed.

• Card Lock Route:

  • Responsibilities includes facility cleaning; pressure washing driveways and fuel islands, parking lot debris cleanup and removal, emptying trash receptacles, cleaning fuel dispensers.

• Performs Light Maintenance Repairs includes but not limited to; fuel dispenser filter replacements, hose, nozzle, swivel and breakaway replacement.

• Performs Preventive Maintenance which includes sticking fuel storage tanks for water, upkeep of oil/water separator and catch basin conveyance systems, upkeep of fuel product labeling, troubleshooting fuel dispensing systems.

• Seeks out learning opportunities to grow and develop competencies and skill set. Participates in training recommended by manager to maintain and improve position and behavioral proficiency.

Critical Core Competencies and Skills:

• Attention to detail

• Good communication skills

• Ability to follow directions

• Pass pre-employment drug screening as well as random drug/alcohol screenings to be following safety sensitive nature of maintenance positions

• Must have strong work ethics

• Must be well organized and a self-starter

• Detail oriented, professional attitude, reliable

• Must be willing to be part of a Safe Work Environment

• Requires driving for extended periods of time

• Climbing ladders & other activities that require using hands, legs, arms, feet, knees

• Travel to other sites as required as issues arise

• This position has been designated as a Safety Sensitive Position. This position is subject to pre-employment drug testing, as well as random, reasonable suspicion, and post-accident drug and alcohol testing. The results of this testing will be a condition of employment.

Minimum Education and Experience:

• High School coursework 

Preferred Education and Experience:

• 1 year in a maintenance environment preferred

Licenses, Certifications and/or Registrations:

• NA

Equipment and Software Requirements:

• Proficiency using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Proficiency using CMMS Software

Position Location/Working Conditions/Equipment

• Office Environment

• Equipment Shop

• Customer Locations

• Exposure to chemicals

• High noise environment

• On-Call

• Dust, dirt, grease or other disagreeable elements

• Exposure to moving machinery

• Outdoors

Physical Requirements

• Typically sitting at desk

• Typically standing or walking

• Typically driving company vehicle

• Using tools requiring high dexterity

• Frequent lifting (40 lbs.)

Equipment

• Simple hand tools

• Fuel and/or lube related equipment

• Heavy equipment (forklift, etc...)

• Vehicle