Accounts Payable Specialist II

Join Our Team as an Accounts Payable Specialist II at Wilcox + Flegel!

We are seeking a detail-orientated individual with a passion for numbers and organization to join our Accounts Payable team! This role is critical to our operations by processing invoices, reconciling vendor statements, resolving discrepancies, and collaborating with teams to ensure timely payments. If you have a strong background in accounts payable and enjoy working in a fast-paced environment, we want to hear from you!

We offer an industry-leading benefits package that includes the following:
Medical, Dental, Vision, RX, Optional FSA

Optional Medical Waive Bonus

Company paid Life Insurance, Short Term & Long Term Disability, and AD&D

401(k) with a generous company match

Paid Vacation Time, 120 hours

7 Paid Holidays

Working Holiday Pay

Volunteer Employee Program

Employee Fuel Discount Account

Profit Sharing Program

Wellness Program Incentives

Recognition & Rewards Program

Team Member Referral Bonus
Additional PTO - Bereavement and Jury Duty

Position Summary:

The role of A/P Specialist II involves providing financial, administrative, and clerical support to Wilcox and Flegel. The position is to complete high volume invoice data entry with accuracy, process payments, and control expenses by making vendor payments on time.  Including but not limited to processing, verifying, and reconciling invoices and statements.  Responsible to consistently role model our Core Values.

Essential Position Functions and Responsibilities:

• Managing accounts payable using accounting software and other programs.

• Responsible to review and code high volume invoices according to AP guidelines and processes.

• Analyzing workflow processes.

• Establishing and maintaining strong relationships with new and existing vendors.

• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.

• Processing transactions and performing accounting duties such as account maintenance and recording entries.

• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies as needed.

• Ensures outstanding obligations are credited upon payment, identifies discount opportunities such as ‘prompt pay discount’, and issues purchase order amendments or stop-payment orders as needed.

• Assists with accounting records and ledgers by reconciling monthly statements and transactions.

• Ensures proper calculation, reporting, and recordkeeping of all sale and use taxes.

• Continuing to improve the payment process.

• Conducts proper maintenance, filing, and storage of records.

• Responsible to provide documentation from files on all items processed for audit samples and as requested.

• Responsible for maintaining industry knowledge

• Responsible to cross train in other duties and responsibilities within the AP department

• Other duties as assigned.

Critical Core Competencies and Skills:

• Must be reliable and extremely trustworthy.

• Must be able to learn other accounting software systems.

• Excellent organizational skills and attention to detail.

• Ability to maintain confidential and meticulous records.

• A developed sense of integrity and commitment as well as a passion for excellence.

• Exceptional problem-solving skills.

• Excellent interpersonal, written, and verbal communication and skills.

• Strong work ethic and team focused.

• Must be highly organized with strong ability to multi-task.

Minimum Education and Experience:

• High school diploma required.

• AA in accounting or 3+ years accounting experience, or combination of relevant experience and education

• Understanding of basic bookkeeping and accounting skills is required.

Preferred Education and Experience:

• Bachelor’s degree in Business or Accounting preferred.

Equipment and Software Requirements:

• Proficient in accounting software (ERM)

• Experience in Enterprise Resource Planning (ERP) systems preferred. iRely experience highly desirable

• High Proficiency using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Position Location/Working Conditions/Equipment

• Office Environment

Physical Requirements

• Typically sitting at desk

• Repetitive wrist, hand or finger movement

• Occasional lifting (25 lbs.)

Equipment

• Office equipment